The LANDEX software is an
information and imaging system designed for recording of
land records in county governments. The application consists of recording, scanning,
indexing, accounting, public retrieval, and remote-client
modules. LANDEX is
completely modular in function. This allows for configurations that best suit the
client's needs and provides an orderly path for future growth.
LANDEX incorporates a client/server architecture with a
consistent Window's interface. Most input fields are
management, and the using public quickly recognize LANDEX's
power and ease of use.
Five modules plus many additional smaller
components comprise the LANDEX software. Each
module contains many state-of-the-art features available for use
by the operators. The
LANDEX software is completely configurable to fulfill the
requirements of each county.
The most common workflow in practice is.
and screen mail. Reject if needed.
instrument entering basic or all indexing information
applicable, index remaining instrument information
indexing information either on screen or using a printed
final verification of instrument
Accounting is essentially performed during
the recording process as fees are calculated and assigned to an
appropriate account. Drawers are closed and deposits are
saved typically at the end of the workday or the next morning.
Following is a brief explanation of each of the
This module provides for the entry of indexing
information and calculation of the required fees for recording
A Fee Collection station includes a combined
Slip and Receipt printer for printing the recording validation stamp on the
document, printing endorsements on checks, and printing a
receipt for the fees collected. A cash drawer is
convenient when handling a large amount of cash and/or
checks. A laser
printer is needed if printing cover/ending pages and full-page
The Fee Collection process consists of the
following major functions:
Entry of document presenter information.
Entry of charge (instrument) information and
Validation (stamping) of the instrument or printing a
Entry of payment information.
Saving the transaction and printing a receipt.
entered is immediately available for search and retrieval upon
completion of the recording process. Fee and payment
information is then carried forward to drawer closings,
deposits and reports.
|Other features of
Fee Collection include:
|Full accounts receivable functionality
including debit and credit accounts
how, when and to whom an instrument is to be returned.
|Copying of names and other information
may be rejected while recording.
|Ability to edit and delete recorded data
split percentages may be calculated based on the tax basis amount.
and print book and page
for all redundant entry items
of instrument numbers is to the second
of parcel numbers
codes may be used for easy access to a document
||Cover or ending pages
may be printed.
may be temporarily placed on hold
number field for linking estates and other cases
This function provides capabilities to capture and store
the document images. Scanning may be performed via
bar code, instrument workflow queue or backfile
typical scanner features are available such as paper size,
brightness, rotating, deleting, etc. Images may be viewed
as either full page or thumbnails.
crop regions, redaction, and annotations are just a few of the
features Landex customers are utilizing.
INDEXING AND VERIFICATION: The index function provides the ability to review, and if
necessary, correct information captured at the time a document
was recorded. Additional
indexing information not entered when the document was recorded
is also entered at this time. This information includes all remaining party names,
reference instrument (marginal notation) information, book and
page numbers, parcel numbers, and any comments necessary to qualify the
features include copying names and other information from
previous instruments and the ability to edit the scanned image.
verify process marks the instrument as completed and moves the
information and image to permanent storage. Once verified, the instrument is no longer accessible for
any changes through normal indexing procedures.
This module provides advanced search and retrieval
capabilities that are comprehensive, fast, and easy to use.
It offers flexible search criteria definition and the
ability to combine various field search criteria for executing
more restrictive searches. The search results can be viewed and printed.
If the document images are stored on the system, they may
also be viewed and/or printed.
The primary steps involved in performing an
instrument search and retrieval are:
Defining the search criteria.
Executing the search.
Selecting instruments from the search results.
Viewing index data only or index data and scanned
other features include:
zooming and printing
job payment is fully integrated by debit accounts, vend units,
The Accounting module of the LANDEX software allows the
client to perform:
(modifying fees and voiding charges)
ability to print various
reports ranging from daily transactions to monthly tax
funds to municipality, county and state governments.
customers for debit and credit accounts
data to financial software for bank reconciliations
The Administration Function allows the county to
customize and maintain various aspects of the LANDEX software.
Sections are available to maintain accounts receivable
customers, parcel numbers and grantor/grantee agencies.
administrators may maintain various settings defined at the time
the system was installed. Some
of these include adding new fees, instruments, and charge types.
Employees may be added, passwords changed, and employees deleted if they are no
longer employed by the county.
Many reports are available ranging from reports
relating to recorded data to information regarding the system
configuration of the county. A Return Instrument utility
is available to document how, when and where a document is being
Remote Client software provides
search and retrieval capabilities from a
remote location such as a home, office or a laptop
computer. The search
criteria, features, and keystrokes are identical to the Retrieval
module found in the county courthouse. The search
results may be viewed on the screen and/or printed to a local
printer. If the
document contains an image on the system, it may be viewed,
printed to a local printer, or sent to a fax machine.
The primary steps involved in using the Remote
Client search and retrieval are:
Accounts Receivable Debit Account is created for all remote
customers with a per minute fee of on-line time.
to the internet through a local internet service provider.
the LANDEX Remote Client Software.
a county and logging on.
the search criteria.
instruments from the search results.
and/or Printing Information.
from the County.
MANAGEMENT/FORMS GENERATION: This module provides
county offices with an integrated method to handle all kinds of
case/docket-type files. A
file number links all the instruments recorded into one estate
or case. From the
Docket Management screen, the following functions may be
existing instruments/dockets may be viewed
new instruments/dockets may be created or recorded
instruments may be scanned, indexed and verified
information regarding the file may be entered and
printed documents may be produced by merging the file
information into a word processing program
file number assignment
other features and products are available. Please contact
one of our Partners for more